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What is a formula field in Salesforce – Understand with Examples

salesforce-formulas

What is Salesforce Formula Field?

Salesforce Formulas are a powerful tool used to calculate values and display the results in Salesforce records. They are written in a unique formula language and can be used in various fields such as custom fields, validation rules, and workflow rules.

Which are elements included in Salesforce Formulas ?

Salesforce Formulas can include a variety of elements, such as:

  1. Fields - These are references to the values stored in a record.
  2. Literals - These are fixed values, such as numbers or strings.
  3. Functions - These are predefined operations that perform a specific task.
  4. Operators - These perform mathematical or logical operations, such as addition or comparison.

To use Salesforce Formulas, you must first identify the field you want to calculate and the data you want to include in the calculation. Then, create a new formula field and specify the calculation you want to perform. Finally, save the formula field and add it to your page layout to display the calculated value.

Here are some general examples of Salesforce Formulas:

  1. Calculating the total amount of a record:
Price__c * Quantity__c
  1. Displaying a custom message based on the value of a field:
IF(Amount__c > 1000, "High Value", "Low Value")
  1. Concatenating the values of two fields:
FirstName__c & " " & LastName__c
  1. Calculating the number of days between two dates:
EndDate__c - StartDate__c

How to create a new Formula field in Salesforce ?

  1.  Go to Setup, by clicking on setup icon on right side of page
  2. Go to the Object Manager and select the object for which you want to create a formula field.
  3. Click on the "Fields & Relationships" tab.
  4. Click the "New" button and select "Formula".
  5. Give the formula field a name, choose the data type of the field (such as number, text, or date), and select the desired formula return type.
  6. In the formula editor, enter the formula expression. You can use fields, literals, functions, and operators in your formula.
  7. Click the "Save" button.
  8. Add the formula field to a page layout so that users can see the calculated value.

Formula field Account Object Example - Calculate the average revenue per opportunity for an account

Let's say you want to create a formula field on the Account object that calculates the average revenue per opportunity for an account. Here's how you can create this formula field:

  1. Go to the Object Manager and select the Account object.
  2. Click on the "Fields & Relationships" tab.
  3. Click the "New" button and select "Formula".
  4. Give the formula field the name "Average Revenue", choose the data type "Currency", and select the formula return type "Decimal".
  5. In the formula editor, enter the following formula and then click on Save button
SUM(Opportunities.Amount) / COUNT(Opportunities)

Add the "Average Revenue" formula field to the desired page layout. Now, whenever an Account record is created or updated, the "Average Revenue" field will automatically display the average revenue per opportunity based on the Amount field of the related Opportunities.

Formula field Contact Object Example - Concatenate the First Name and Last Name fields to display the full name of the contact

Let's say you want to create a formula field on the Contact object that concatenates the First Name and Last Name fields to display the full name of the contact. Here's how you can create this formula field:

  1. Go to the Object Manager and select the Contact object.
  2. Click on the "Fields & Relationships" tab.
  3. Click the "New" button and select "Formula".
  4. Give the formula field the name "Full Name", choose the data type "Text", and select the formula return type "Text".
  5. In the formula editor, enter the following formula and click on Save Button
FirstName & " " & LastName

Add the "Full Name" formula field to the desired page layout. Now, whenever a Contact record is created or updated, the "Full Name" field will automatically display the full name of the contact based on the First Name and Last Name fields.

Conclusion

In conclusion, Salesforce Formulas provide a simple and powerful way to perform calculations and display results in Salesforce. By using formulas, you can save time and effort in manual data entry and ensure consistent, accurate results in your records.

 

 

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